How to specify a File Naming Convention (Download Settings)

Overview

The InfraWare 360 Platform supports a dynamic naming convention for files downloaded from the InfraWare Management Console (IMC)

To specify a file naming convention for a Facility, log into the IMC and navigate to Administration > Facilities.

The field to set the file naming convention is listed under the Portal section of the Facility Settings page:

Here is a list of variables which can be used to create the file names:

%df is the date this was delivered; format: YYYY-MM-DD; month and day are 0 padded
%df2 is the date this was delivered; format: MM-DD- YYYY; month and day are 0 padded
%dd is the day of the date this was delivered; day is 0 padded
%dm is the month of the date this was delivered; month is 0 padded
%dy is the year of the date this was delivered.

%sf is the date this was submitted to the InfraWare system; format: YYYY-MM-DD; month and day are 0 padded
%sf2 is the date this was submitted to the InfraWare system; format: MM-DD- YYYY; month and day are 0 padded
%sd is the day of the date this was submitted to the InfraWare system; day is 0 padded
%sm is the month of the date this was submitted to the InfraWare system; month is 0 padded
%sy is the year of the date this was submitted to the InfraWare system

Author
%a is the full name of the author; format: LastName_FirstName
%af is the first name of the author
%al is the last name of the author
%aif is the first initial of the author
%ail is the last initial of the author
%f is the name of the facility of the author
%apre is the prefix of the author
%asuf is the suffix of the author
%ami is the middle inital of the author
%aeid is the external author id

Patient
%pf is the first name of the patient
%pf1 is the initial of the first name of the patient
%pm is the middle name of the patient
%pl is the last name of the patient
%pdob is the date of birth of the patient
%pg is the gender of the patient
%ploc is the location of the patient
%pt is the type of the patient
%ns is the social security number

Document
%su is the subject of the dictation
%dt is the document type of the dictation
%dti is for the document type initials
%m is the medical record number
%na is the account number
%facExtID is the Facility External ID
%id is the Dictation ID or Job Number

%dfts is a timestamp with the current UTC time; format: YYYYMMddmmss

Visit Date
%dvmm is the visit date month 0 padded
%dvdd is the visit date day 0 padded
%dvyyyy is the visit date year (4 digits)
%dvyy is the visit date year (2 digits)
%dv is the visit date; format: YYYY-MM-DD; month and day are 0 padded
%dv1 is the visit date; format: YYYYMMDD; month and day are 0 padded
%dv2 is the visit date; format: MM-DD- YYYY; month and day are 0 padded

Admit Date
%damm is the admit date month 0 padded
%dadd is the admit date day 0 padded
%dayyyy is the admit date year (4 digits)
%dayy is the admit date year (2 digits)
%da is the admit date; format: YYYY-MM-DD; month and day are 0 padded
%da2 is the admit date; format: MM-DD- YYYY; month and day are 0 padded

Discharge Date
%ddmm is the discharge date month 0 padded
%dddd is the discharge date day 0 padded
%ddyyyy is the discharge date year (4 digits)
%ddyy is the discharge date year (2 digits)
%dd1 is the discharge date; format: YYYY-MM-DD; month and day are 0 padded
%dd2 is the discharge date; format: MM-DD- YYYY; month and day are 0 padded

Admitting Physician
%phdc is the code of the admit physician
%phdl is the last name of the admit physician
%phdf is the first name of the admit physician
%phdpre is the prefix of the admit physician
%phdsuf is the suffix of the admit physician
%phdmi is the middle initial of the admit physician

Attending Physician
%phtc is the code of the attend physician
%phtl is the last name of the attend physician
%phtf is the first name of the attend physician
%phtpre is the prefix of the attend physician
%phtsuf is the suffix of the attend physician
%phtmi is the middle initial of the attend physician

Referring Physician
%phrc is the code of the refer physician
%phrl is the last name of the refer physician
%phrf is the first name of the refer physician
%phrpre is the prefix of the refer physician
%phrsuf is the suffix of the refer physician
%phrmi is the middle initial of the refer physician

Location (KB956)
%locsn is the Location Short name
%locid is the Location External ID
%loc is the Location Name

ADT Fields
%e1 is the extra 1 field
%ud1 is the user defined field 1
%ud2 is the user defined field 2
%ud3 is the user defined field 3
%ud4 is the user defined field 4
%ud5 is the user defined field 5
%ud6 is the user defined field 6
%ud7 is the user defined field 7
%ud8 is the user defined field 8
%ud9 is the user defined field 9
%ud10 is the user defined field 10

Other User Defined Fields (UDFs)
%a_udf# is the UDF for the Author
%dt_udf# is the UDF for the Doc Type
%f_udf# is the UDF for the Facility
%acct_udf# is the UDF for the Account  
    
USER DEFINED DATES # = 1 to 5
%uddf#mm is the visit date month 0 padded
%uddf#dd is the visit date day 0 padded
%uddf#yyyy is the visit date year (4 digits)
%uddf#yy is the visit date year (2 digits) 

Note: The # sign must be replaced by the number of the UDF, i.e.%a_udf2, for UDF 2 under the Author

• The default file name, if none is specified, is %f_%al_%su_%id
• NOTE:  This setting does not influence the file naming convention used for SFTP Delivery Destinations.  See KB117 for more information