InfraWare 360 Administrators can specify how a patient in the ADT demographics table will be matched to an incoming dictation in the InfraWare 360 platform.  

Planning

The InfraWare 360 Platform allows Administrators to specify the matching behavior of the ADT demographic feed or author entry. When a dictation is created on the platform, a Subject is usually specified.  This can be from telephone entry by the physician, from an entry in the IDC or even an automated retrieval process from a third party dictation system.  It is the value entered for the Subject that the platform tries to match to an ADT record.

When a job is downloaded to the ITC, the dictation Subject of the job can be matched with any of three choices in the ADT records:

a. Medical Record Number

b. Account Number

c. Order Number 

The process can check for one, two or all three until it finds a match. (Caution: Only select to search more than one field if that is really appropriate.  Otherwise, a patient could potentially be mis-matched when values in these fields overlap.) With this matching capability, when the MT opens the job, the ADT information that was matched will populate into the ADT screen, saving the MT the time it would take to search for the ADT information herself.   If no data was matched for the MT, that means there was no match in the ADT records based on how the Administrator setup the matching behavior (below). 

This matching process is only appropriate when ADT demographics are stored in the platform (usually from an ADT feed or from prior MT entry).

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